Learn microshoft word

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MS-Word



Introduction

Ms-Word is an advanced word processing program, developed by Microsoft Corporation USA. It is a family member of Ms-Office group. With the help of this program we can create any type of documents report, thesis, designing & news paper etc.

 It also save the document for future use with revision facility.

How to open Ms-Word ?

• Click on start menu

• Choose program

• Click on Ms-Word

OR

• Click on start menu

• Click on search box

• Type msword

• Press enter 

File Menu

New :- To create a new blank document.

• Go to file menu

• Click on new command

• Click on blank document

Or

• Click shortcut key: Ctrl+N

Open:- To open saved file.

• Go to file menu

• Click on open button

• Then display small dialog box.

• Choose required file

• Click on open button

OR

• Click shortcut key: Ctrl+O

Save:- To save current document for future use,

• Go to file menu

• Click on save command

• Then display small dialog box,

• Type file name

• Click on save button

OR

• Click shortcut key: Ctrl+S

Save as command :- To change file name & its location

• Go to file menu

• Click on save as

• Choose target location to change file position

• Type another name to change file name

• Click on save button.

Page Setup :- To fixed pages properties.

• Go to file menu

• Click on page setup

• Then display page setup dialog box,

• Choose margin & fixed page margin

• Choose paper size

• When finish page setting, click on Ok

Close:- This command is used to close opened file.

• Go to file menu

• Click on close

OR

• Click shortcut key: Ctrl+F4

Print:- This command is used to print document on paper by the help of printer.

• At first ready your document

• Keep paper inside the printer

• Go to file menu

• Click on printer

• Choose printer

• Choose no of copies

• Choose pages

• Click on print button.

Or

• Click shortcut key: Ctrl+P

Edit Menu

Undo:- To cancel some recently working document.

• Go to edit menu

• Click on Undo

OR

• Click shortcut key: Ctrl+Z

Cut:- To create original clipboard from selected text & objects.

• Select text or object

• Go to edit menu

• Click on cut command

OR

• Click shortcut key: Ctrl+X

Copy:- To create duplicate clipboard from selected text.

• Select text or object

• Go to edit menu

• Click on copy

OR

• Click shortcut key: Ctrl+C

Paste:- This command is used to Paste Clipboard in particular place.

• Keep the cursor in required place

• Go to edit menu

• Click on paste command

OR

• Click shortcut key: Ctrl+V

Special Paste :- In this command we can paste special effect.

• Select required text

• Go to edit menu, Click on Cut or copy command

• Again Go to edit menu

• Click on paste special

• Choose any option (Picture)

• Click on ok

Replace: - Using this command we can replace required text in selected place.

• Go to edit menu

• Click on replace command

• Type target text in find what criteria.

• Also type required text in replace criteria

• Click on replace button

View Menu

Page Number: - This command allows adding page number on the document.

• Go to insert menu

• Click on page number

• Choose position of page for page number

• Click on OK

Date & Time :- This command is used to insert current date & time on the document.

• Go to insert menu

• Click on Date & Time

• Choose any format

• Click on OK

Auto Text :- Using this command we can add automatic text set in the document.

• Go to insert menu

• Click on auto text

• Choose any required text

Symbol :- This command is apply to insert symbolic text from symbolic page.

• Keep cursor in required place

• Go to insert menu

• Click on symbol

• Choose any required symbol

• Click on insert button

• Click on close button

Picture :- Using this command we can insert different type of picture.

• Go to insert menu

• Click on picture

• Choose any option which you want

• If choose from file, computer display dialog box with picture file

• Choose required picture file Click on insert button

File :- To insert another file in the current document

• Keep the cursor in required place

• Go to insert menu

• Click on file, then display dialog box

• Choose required file

• Click on insert button

Format Menu

Font :- Using this command we can change font size, style & font effects.

• Select your text

• Go to format menu

• Click on font

Then display font dialog box,

• Choose any one option what you want 

• Click on OK

Bullets & Numbers :- To format our selected text with bulleting & numbering.

• Select required text

• Go to format menu

• Click on format menu

• Click on bullet & numbers

• Choose any bullets

• Click on OK

Border & Shading :- This option is used to applying borders in the pages.

• Go to format menu

• Click on borders and shading command

• Choose page border tab

• Choose any border

• Click on OK

Columns :- Using this command we can divide our document page into column wise.

• Select your page

• Go to format menu

• Click on columns command

• Then display small dialog box,

• Choose column number

• click on OK

Change Case :- Using this option we can change our document in different case.

• Select your text line

• Go to format menu

• Click on change case

• Choose any one case

• Click on OK

Background :- This command is used to change background color of pages.

• Go to format menu

• Click on background

• Choose any color

Tools Menu

Spelling & Grammar :- This command is used to check spelling error & grammar.

• Go to tools menu

• Click on spelling & grammar command

Then display dialog box

• Choose right word

• Click on change button

Word Count:-This command is used to counting word of documents.

• Select required text

• Go to tools menu

• Click on word count 

Then display dialog with result.

Protect Document: - Using this command we con not modify file only read documents.

• Go to tools menu

• Click on protect document

• Then display dialog box.

• Click on forms

• Type password, Click on OK

• Again type same password

• Click on OK

Latter & Mailing: - In this command we can easily join particular letter in different address.

• At first type your letter

• Go to tool menu

• Click on letter & mailing & choose mail merge wizard

• Select letter option & click on next

• Choose “ Use the current document” & click on next

• Choose “Typing a new list”

• Click on create…

Then display “new address list” dialog box,

• Click on OK

• Type required address

• Click on customize button & fixed address list

• Click on OK

• Type required address

• Click on new button to entry more address

• Click on close button

• Type name to save address list

• Click on save button

• Click on OK

Then display letter & mailing toolbars

• Click on insert “ Insert merge field icon”

• Choose field, Click on insert button

• Click on close button

• Click on merge to new document tool icon

Table Menu

Draw Table :- Using this command we can draw require table.

• Go to table menu

• Click on draw table

• Now drawing your image by using toolbars.

Insert: - This command is used to insert defined table in the document.

• Go to table menu

• Click on insert

• Click on table

Then display small dialog box,

• Define number of row & column

• Click on ok.

Delete: - This command is used to remove table from document.

• Select table

• Go to table menu

• Click on delete

• Choose table

Merge cells: - This command is used to join two or more cells each other.

• Select required cells

• Go to table menu

• Click on merge cells

Formula: - This command is used to apply formula on the calculation.

• Keep the cursor, where you want

• Go to table menu

• Click on formula

• Choose required formula

• Click on OK


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